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Services

Scheduling & meeting ops

Scheduling and meeting ops books from natural chat instead of cold links, groups field visits by location, prevents no-shows with a 48 h and 24 h reminder chain and waitlist refill, joins your meetings to take notes, and turns what was agreed into tasks and a client recap within minutes.

Last updated:

  • No-shows down 70–80%; cancelled slots refilled in under 10 minutes
  • Route-smart days: fuel −40%, 1–2 more paying visits
  • Meeting summary and tasks 60 seconds after the call

Start with these

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  1. 01

    Autonomous meeting notes (meeting ops)

    Joins video calls, produces an accurate Hungarian transcript and logs agreed tasks straight into the task manager.

    3–6 h/week

  2. 02

    Conversational booking chatbot

    Agrees appointments in casual chat on the website or social media, without forcing cold booking links.

    3–6 h/week

  3. 03

    'No-show killer' with dynamic waitlist refill

    Asks for interactive SMS confirmation 24 hours ahead; on cancellation it notifies the waitlist and fills the slot within 10 minutes.

    4–8 h/week

  4. 04

    Route-optimised geographic booking

    Groups Buda and Pest addresses onto separate days from map data for field professionals, ending needless hours in traffic.

    8–12 h/week

  5. 05

    Post-meeting customer summary (follow-up copilot)

    Within 5 minutes of the meeting it sends a professional recap of what was agreed and the deadlines, avoiding later disputes.

    2–4 h/week

  6. 06

    Call analysis & sales coaching

    Analyses calls: flags when the rep did not let the buyer speak, and maps the most common objections as a heatmap.

    2–4 h/week

Workflows

  1. The 'no-show killer': dynamic waitlist and confirmationsTop 524 hours before: SMS + WhatsApp asking for a [YES] or a rebooking link.
  2. Autonomous AI meeting assistant and live notesTop 9An invisible participant (Fathom, Fireflies or a Whisper + Claude pipeline) joins Zoom, Teams or Meet, or records from a phone in the room.
  3. Conversational AI calendar assistant (booking from natural chat)Many people find a cold Calendly link pushy.
  4. Route-smart scheduling for field teamsFor surveyors, service techs, home-visit doctors, estate agents and delivery crews: Google Maps API + AI cluster bookings by location.
  5. Automatic task and deadline extraction (action items to PM)Everyone is enthusiastic at the end of the call and the tasks stay on scraps of paper.
  6. Post-meeting customer summary (follow-up copilot)Within five minutes of hanging up the AI drafts the client summary email in the salesperson's style: 'Dear Balázs, thank you for today.
  7. Call analysis, sales coaching and CRM syncObjective metrics for managers: talk-to-listen ratio (warns if the rep spoke 75% of the time), an objection heatmap (price, warranty, timeline?).

Frequently asked questions

Which calendars and meeting tools?

Google Calendar, Microsoft 365, Cal.com and Calendly; Google Meet, Teams and Zoom for notes; ClickUp, Asana, Notion, Trello and Jira for tasks.

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